When we use Word, we will inevitably encounter many common problems. Many problems are caused by the default setting of Word. To solve these problems, you must figure out where they are set respectively, and then reset them according to your needs. Here are the solutions to several common problems, and you can also solve other problems that you encounter based on these methods.

1. Paste Format Does Not Match

When we copy and paste between webpage and Word, we usually use the short cut key— “CTRL+C” and “CTRL+V”. But this will obviously cause the entire document format to be disordered. At this time, you need to right-click the place where you want to paste, and then select “Keep Text Only”.

If you need to do this every time you paste, it might be really inconvenient. In fact, you can also set “Keep Text Only” as the default format. When you need to paste something next time, you can directly use the shortcut key “CTRL+V” to retain the text only.

Solution: Click the File in the upper left corner of the Word page, and click Options. Select Advanced in the list on the left of the pop-up window. Find “Cut, copy and paste”. Set “Pasting from other programs” to “Keep Text Only”.

2. After Entering the Text, the Following Text is Replaced

Sometimes after we enter a string of text, the following text disappears, which is replaced by the content we entered. This is because your Word is in the “Overtype” state. But under normal circumstances it is in the “insert” state.

Solution: Right-click on the status bar under the word. Find ” Overtype-Insert” in the pop-up custom status bar list, and check it. Or you can press the insert key on the keyboard to switch the “overwrite/insert” state.

3. Small Black Dots That Cannot Be Deleted

This may happen to your article when the “Keep with next” and “Keep lines together” in the paragraph is checked in your Word.

There is always a small black dot in front of a new paragraph, and you can’t delete this small black dot. Then you need to open the paragraph window and set it manually.

Solution: Click the arrow in the lower right corner of Paragraph in the upper menu bar. Select “Line and Page Breaks”, and cancel the “Keep with next” and “Keep lines together”.

4. The Underline in The Document

When you enter a string of text, the document will automatically display an underline under the grammatical error. But sometimes there is no grammatical error, and the underline is still displayed. If you don’t like its automatic proofreading, you can turn it off.

Solution: Click the File in the upper left corner of the word page. Click Options, and open the options window. Select Proofing in the list on the left side of the window. Find “When correct spelling and grammar in Word” and uncheck the following four options.

5. The Inserted Picture Cannot Be Moved

Word’s default picture layout format is in line with text. When you insert a picture, you will find that dragging the picture cannot change the position of the picture at will. You can only drag the picture to the beginning of a certain line. At this time, you need to change its layout format to realize drag editing of pictures.

Solution: Click the inserted picture. Find the Picture Tools—Format in the upper menu bar. Click the Position and change its layout to any method other than “In line with text”.

6. Move the Table and the table is Deformed

When moving one table to another, the two tables overlap. This is because your Word table is positioned to allow overlap. Just cancel it.

Solution: Right-click the table and select Table Properties. In the pop-up window, select the Table column, and then click the Position in the lower right corner. Just cancel the “Allow overlap” at the bottom of the pop-up option window. In addition, if you are sure that you want to merge the tables, change the Text wrapping method to “None”.

7. Modifying the Header of a Page, All Headers Will Be Changed Accordingly

Without special settings, Word defaults to a document as one section. The header and footer settings default to “Link to previous”. That means if you modify one header and footer, the others will change accordingly.

Therefore, in order to set different headers, there are two main steps: one is to insert a section break to divide the document into sections; the other is to cancel the “Link to previous”.

Solution: At the end of the previous page where you need to set different headers, click “Layout—Breaks-Next Page” to divide the document into two different sections. Double-click the header to be modified, and cancel the “Link to previous” option in the menu bar.

8. Unable to Delete the Underline of the Header

After we delete a header, sometimes we find that there is a straight line left in the header and it cannot be deleted. This is because the default header of Word has a bottom border, so we can simply cancel the lower border.

Solution: Double-click the header to be modified, and click Home in the menu bar. Then you can see a border icon in the paragraph section. Click the lower triangle to the right of the icon. Select the No Borderless, and you’re done.

9. Remove the Paragraph Marks

Word has a paragraph marks after each paragraph by default to indicate that it has been segmented. But for many of us, the entire document is full of paragraph marks, which may dazzle us and not be concise at all. But if we select the paragraph marks, and then click the delete button. We cannot delete it anyway. So how to delete the line break?

Solution: Click File on the menu bar. Then select the Option. Select “Display” from the list on the left of the pop-up option window. Find the “Always show these formatting marks on the screen” column, and uncheck the “Paragraph marks” below.

Tags : Common ProblemsMicrosoft WordPaste FormatSmall Black DotsUnderline

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